3.00 FISCAL MANAGEMENT

3.10 Annual Operating Budget (And Capital Budget)
3.101 Fiscal Year
3.1011 The NIS Financial Year
3.102 Budget Preparation
3.1021 Budgeting Goals
3.1022 Budget Preparation Procedure
3.1023 Staff Involvement in Budget Preparation
3.103 Budget deadlines and Schedules
3.1031 Estimating Budget Needs
3.1032 Review of Budget Proposal by Committee
3.1033 Presentation of Proposal to the Board
3.104 Budget Adoption
3.1041 Budget Approval by the NIS Board
3.105 Periodic Budget Reconciliation
3.1051 Periodic Budget Reconciliation: Board
3.1052 Periodic Budget Reconciliation: Budget Heads
3.1053 Budget Overruns
3.1054 Budget Revisions
3.106 Line Item Transfer Authority
3.1061 Allocation of Items to Budget Lines
3.107 Development Fund Budget
3.1071 Definition of the Development fund
3.1072 Purpose of the Development Fund
3.1073 Disbursement Authority: Development Fund
3.108 Trust Funds Control
3.1081 Director's Authority to Accept Trust Funds
3.1082 Return of Inactive Trust Funds
3.1083 Reporting on Trust Fund Activity

3.20 Depository of Funds
3.201 Authorized Signatures
3.2011 Authorisation of Disbursement by Multiple Signature
3.2012 Individual Disbursement Authority
3.2013 Budget Heads' Disbursement Authority
3.2014 Signature Regulations for Authorisation for Disbursement, Loans, Bad Debts Write-off and Disposal of Fixed Assets
3.202 Cash in School Buildings
3.2021 Secure Storage of Cash in School Buildings
3.2022 Permitted Whereabouts of Cash in School Buildings
3.2023 Limits of Cash Amounts Stored in School Buildings
3.2024 Cash Collected by NIS Employees
3.2025 Periodic Reconciliation of Petty Cash
3.203 Foreign Currency Conversion
3.2031 Establishing Currency Conversion Rates: US$ to RMB
3.2032 Foreign Exchange Transaction Fees

3.30 Income From Tuition and Fees
3.301 Registration and Building Fund Fees Development Fund
3.3011 Tuition Fees
3.3012 Book Deposit
3.3013 Enrolment Deposit
3.302 Tuition Payment and Schedules
3.3021 Scholarships
3.30211 Tuition for Children of Staff
3.302111 Overseas Hire Teachers
3.302112 Overseas Teachers
3.302113 Host Country Teachers
3.302114 Other Salaried Employees
3.302115 Ancillary Employees
3.30212 Financial Aid
3.3022 Non-Payment of Tuition and Fees
3.30221 Non-Payment Surcharge
3.30222 Non-Payment Reminders and Consultation
3.30223 Waiver of Non-Payment Surcharge
3.30224 Tuition and Fees Payment Schedules
3.30225 First Registration Tuition and Fees Payment Window
3.30226 Withholding Student Records: Non-Payment of Fees
3.30227 Exclusion of Students: Non-payment of Fees
3.3023 Refunds of Tuition and Fees
3.30231 Early Withdrawal: First Two Semesters
3.30232 Early Withdrawal: 30 Days’ Notice
3.30233 Refund of Development Fund
3.30234 Refund of Book Deposit
3.30235 Refunds in Case of Temporary Closure through Force Majeure
3.3024 Fees Levels
3.30241 Rationale for Tuition and Development Fund Fees Levels
3.30242 Review and Adjustment of Fees Levels
3.30243 Proportional Fee Payment
3.303 Book Fees and Rental Fees
3.3031 Book Fees
3.30311 Book Deposit: Fee-Paying Students
3.30312 Book Deposit: Scholarship Students and enrolled Children of Staff
3.30313 Textbooks, Library Resources and Non-Consumable Educational Equipment - Student Use
3.30314 Textbooks, Library Resources and Non-Consumable Educational Equipment - Employee Use
3.30315 Textbooks, Library Resources and Non-Consumable Educational Equipment - Parent Use
3.30316 Stationery and Other Educational Consumables: Students Grades 5 and below
3.30317 Stationery and Other Educational Consumables: Students Grade 6 and above
3.30318 Stationery and Other Educational Consumables: Scholarship Students, and Enrolled Children of NIS Staff
3.3032 Renting School Facilities
3.304 Special Laboratory Fees
3.3041 Laboratory Clothing and Safety Wear
3.305 Miscellaneous Fees
3.3051 Other Fees
3.306 Bad Debts
3.3061 Pursuing Bad Debts
3.3062 Bad Debt Write-Off Period

3.40 Income from Sources other than Tuition and Fees
3.401 Aid and Grants to the School
3.4011 Acceptance of Aid, Grants and Donations
3.4012 Recognition of Aid, Grants and Donations
3.4013 In-kind donations in Lieu of Tuition and Development Fund Fees
3.402 Fund Raising
3.4021 Rationale on Fund-Raising
3.4022 Joint Fund-Raising Events: Conflicts of Interest
3.4023 Fund-Raising by NIS Employees and Board
3.4024 Fund-Raising by NIS Students
3.4025 Recognition of Fund-Raising
3.403 Gifts and Bequests (also 9.405)
3.4031 Acceptance of Gifts and Bequests
3.4032 Recognition of Gifts and Bequests
3.404 Use of Surplus Funds
3.4041 Establishing the Level of Surplus
3.4042 Reporting the Level of Surplus
3.4043 Allocating Surpluses of Funds for Use

3.50 Accounting and Reporting
3.501 Types of Funds
3.5011 Operating Fund: Restricted and Unrestricted
3.5012 Development Fund
3.5013 Investment Funds: Restricted and Unrestricted
3.5014 Scholarship Fund
3.502 School Accounting and Reporting
3.50201 Responsibility for Financial Management of the School
3.50202 Accounting Standards
3.50203 Financial Accountability
3.50204 Valuation of Assets
3.50205 Monthly Financial Reporting to the Board
3.50206 Internal Monthly Reporting
3.50207 Annual Reporting to the Annual Meeting of the Association
3.50208 Access to Financial Information Reports: Members of the Association
3.50209 Access to Financial Information: Non-Members of the Association
3.50210 Alteration of Budget Categories
3.503 Inventories
3.5031 Fixed Assets Register
3.5032 Depreciation
3.5033 Internal Sectional Inventories
3.504 Audits
3.5041 Annual Audit

3.60 Purchasing Authority
3.601 Purchasing Procedures
3.6011 Purchasing Philosophy: Value and Cost Efficiency
3.6012 Centralised Purchasing: NIS Accounts Office
3.6013 Authority to Purchase: Purchase Orders
3.6014 Limited-Cost Purchases Using Petty Cash Funds
3.6015 Purchasing restrictions
3.602 Bids and Quotations
3.6021 Limited-Cost Purchases (3.6014): Due Attention to Value for Money
3.6022 Competitive Quotations - Goods and Services Priced Under the Sealed Bid Limit
3.6023 Invitation to Bid: Sealed Bids
3.6024 Award of Bid
3.6025 Approval of Purchase of Capital Items
3.6026 Purchase of Real Estate and Buildings
3.6027 Purchase of Intellectual property
3.6028 Quality Control
3.6029 Mandatory Student Equipment
3.603 Vendor Relations
3.6031 Supplier Relations with NIS Staff
3.6032 Routing Requests: Accounts Office and Director's Office
3.6033 Gifts, Gratuities, Services offered by Vendors to NIS Employees and Board
3.6034 Avoiding Conflicts of Interest With Suppliers
3.604 Deliveries
3.6041 Stock Control
3.60411 Centralised Receiving
3.60412 Distribution of Goods Received
3.60413 Distributed Goods
3.60414 School Stores and Supplies Items
3.60415 Fixed Assets Register Items
3.60416 Registration of goods

3.70 Disbursement of Funds
3.701 Approval of Payrolls and Bills
3.7011 Delegation of Approval of Payroll and Bills
3.7012 Signature and Official Seal Authorisation
3.7013 Safekeeping of Official Seals
3.7014 Safekeeping of chequebooks
3.702 Payroll Procedures
3.7021 Payroll Deposits
3.7022 Salary Payment Schedule
3.7023 Salary Composition: Foreign Faculty, Overseas and Overseas Hire Contracts
3.7024 Salary Composition: Host Country Teachers
3.7025 Salary Composition: Administration Employees, Ancillary Workers, and Teacher-Assistants
3.7026 Salary Composition: Substitute teachers
3.7027 Payment of Personal Income Tax: Salaried Personnel
3.70271 Payment of Personal Income Tax: Salaried Personnel
3.70272 Payment of FESCO Dues: Host Country Employees
3.703 Expense Reimbursements
3.7031 Reimbursement for Travel Expenses
3.7032 Reimbursement for Entertainment Expenses
3.7033 Relocation and Allowances for Overseas Hire Staff
3.704 Loans to staff Members
3.7041 Emergency Loans for Non-Teaching Staff
3.7042 Emergency Loans for Teaching Staff
3.7043 Information Technology Purchase Loans
3.7044 Car Loans
3.705 Petty Cash Accounts (cross reference 3.203)
3.7051 Establishment and Purpose of Petty Cash Accounts
3.7052 Reconciliation of Petty Cash Accounts
3.7053 Guidelines for Petty Cash Purchases
3.7054 Accounting for Petty Cash Expenditure
3.706 Other Disbursements
3.7061 Preparation of Cheques
3.7062 Preparation of Banker's Drafts
3.7063 Preparation of Money Transfers
3.7064 Payment by Cash
3.7065 Cashing Personal Cheques
3.7066 Schedule: Processing Invoice Payments

3.80 Disposal of School Property
3.801 Write-Off Authority
3.802 Sale of Written-Off Items
3.803 Disposal of Unsaleable Written-Off Items